Counseling and Advising Center

Academic/Progress Probation

Definition of Academic Probation Levels and Holds

Academic Probation occurs when a student has attempted at least 18 quarter units and earned a cumulative GPA of less than 2.0.

There are five levels of academic probation: Level 1, 2, 3, Pre-Dismissal and Dismissal.

Students will be placed on academic probation each quarter (excluding summer) as long as their cumulative GPA is below a 2.0.

Students will advance to the next level of academic probation in each consecutive enrolled quarter in which they do not earn a cumulative GPA of 2.0.  Students who earn a cumulative GPA of less than 2.0 in all units attempted in each of the five consecutive enrolled quarters will be on Dismissal status.

Probation students will be sent an email each quarter informing them of their probation status. Depending on the level of probation a student may have a hold on their My Portal account. Students with holds cannot register or drop classes nor can they request transcripts for transfer. Once the student completes the required intervention the hold will be removed for that quarter.

A student on academic probation will be removed from probation when the student's cumulative GPA is 2.0 or higher.

Probation interventions are subject to change.

Important Financial Aid Alert

New regulations go into effect beginning fall 2016 that will impact your eligibility for a Board of Governors Fee Waiver (BOG). All 113 California Community Colleges are required under SB 1456 to implement these regulations and notify students who may be at risk of losing eligibility, regardless of whether or not they currently receive the BOG waiver.  The BOG waiver is available for eligible students at California Community Colleges, and will waive your per unit enrollment fee at any community college throughout the state. Read more on the Financial Aid website.

Level 1: Basic probation students have a hold. Students must attend and complete the Student Success Workshop in order to have their hold removed. Students are also encouraged to meet with a counselor to update their student education plan.

Student Success Workshop Click to Sign UpLevel 2: Moderate (No hold) probation students should review the Student Success PowerPoint presentation before taking the probation quiz. Students are invited to make an appointment with a counselor to update their student education plan.

Level 3: Severe probation students have a hold and must complete the Academic Progress Report form with their instructors and meet with a counselor to complete the Plan of Action for Student Success form.

Level 4 - Pre-Dismissal probation students do not have a hold.  Students read and reply to an email at acknowledging their pre-dismissal status and the implications of being on probation. Students are welcome to ask questions but are also encouraged to make an appointment to meet with a counselor in person.

Level 6 - Dismissal probation students have a hold.  Students must take a leave of absence from De Anza College for one quarter. Students have the option to complete the Academic Progress Report form and meet with a counselor to file an appeal for academic dismissal and complete the Plan of Action for Student Success form.

Readmission - students who have sat out for one quarter are encouraged to meet with a counselor and complete an educational plan.

Progress Probation occurs when a student has attempted at least 18 quarter units and the percentage of "W" (Withdrawal), "I" (Incomplete), and "NP" (No Pass) received in those units reaches or exceeds 50%. Progress probation is not about GPA but about course completion percentage.

A student will be removed from progress probation when the percentage of course completion is 50% or higher.

A student on progress probation will be sent an email informing them of their probation status.

Progress probation example: EWRT 211 (5 units) W, MATH 212 (5 units) NP, HUMA 50 (4 units) A, POLI 1 (4 units) B. Student is on Progress Probation since the student did not complete 10 out of 18 units.

Attend a Student Success Workshop

Sign up for a free 1.5 hour workshop designed to help you overcome the barriers that are preventing your academic success.

Releasing the Hold

Students must complete the required intervention each quarter that they are on probation in order to clear their registration hold. Each quarter (excluding summer), students will be notified of their probationary level and the required intervention needed to clear their hold.

After taking a leave of absence, students must visit the Counseling and Advising Center to inquire about their Academic Probation status as well as the requirements to clear their hold in order to resume their studies at De Anza College.

You are welcome to come into the Counseling Center in person to update your student education plan. The Counseling and Advising Center is committed to your success.

If you have a Foothill College Probation Hold, you MUST contact Foothill’s Counseling Center to have them remove your Hold in order to register for De Anza classes.

Important Information for Students with Academic History at Both De Anza and Foothill

The De Anza College Probation/Dismissal system might not accurately reflect the correct academic probation status for students who have enrolled at both Foothill College and De Anza College.

If you are a student who is either enrolled within the current quarter at both colleges or has a past academic history with both colleges, please go to the Counseling Center at De Anza College for assistance regarding your probation/dismissal status.

Counseling & Advising Center

Registration & Student Services
2nd Floor,  Room 201

Phone: 408.864.5400


Last Updated: 1/25/18