Satisfactory Academic Progress - Policies
Good Standing | Warning | Probation | Disqualification
- Every financial aid applicant's academic history is reviewed to see if the student is meeting the minimum standards of satisfactory academic progress. Satisfactory academic progress is equally as important as economic qualification. Assessment is made at least each quarter, even when an applicant was not receiving federal aid.
- Students must continually maintain eligibility as a regular student in an eligible program that leads to a degree or certificate, as defined by the US Department of Education. Students are expected to pursue an educational plan that consists of courses that lead to that degree or certificate to maintain eligibility for federal aid.
- Minimum standards include both unit completion and grade point average on a quarterly and cumulative basis. Students must also have a C average (2.0 cumulative) by the end of the second year (90.0 units) and have an academic standing consistent with the requirement for graduation.
- All applicants and continuing recipients must meet the minimum standards each quarter or they will be placed on financial aid warning. Students on financial aid warning continue to be eligible for aid during the warning quarter. Should the student fail to meet the minimum standards at the end of the warning quarter, the student will be disqualified from financial aid.
- After disqualification, an Appeal For One Additional Quarter of Financial Aid Probation may be made to extend the period of probation for one, and only one, additional quarter in the event that the unusual circumstances that caused the problems have now been resolved. Students must make a written appeal outlining the issues and the resolutions. Applicants will be considered one time only for extended probation. Exception: Students who have met the quarterly requirements for good standing, but their cumulative GPA is below 2.0 may be considered for Conditional Probation as long as they have not yet attempted 90.0 quarterly units.
- Additionally, the maximum number of attempted units may not exceed 150% of the published length of the program (AA/AS degree, Transfer, Vocational Certificate). Students who are applying for aid to complete their educational goal beyond the maximum number of units are also considered disqualified for not having met their educational objective in the maximum time frame. Applicants will be considered one time only for an extended time frame and must have earned at least 12 units at De Anza College to submit their Request for Extension and must have all prior transcripts evaluated before submitting their request.
- Financial aid recipients who withdraw completely before 60% of the term is over may have to return a portion of the aid received which was not earned. Students who withdraw and do not repay funds will have an institutional hold placed on future FHDA registration and transcripts and a national hold placed on future aid eligibility at any institution. Last date of attendance will be determined by last withdrawal date. Calculation will be performed according to federal guidelines within 30 days of the quarter end or at the time students notify the Financial Aid Office of their complete withdrawal. Withdrawn students will be notified by email of the amount required to repay, which will include both the student's portion and the institution's portion. In some instances both grants and loans may be subject to repayment. Loan repayments will be made directly to the lender.
- Students may reinstate themselves to aid eligibility in a quarter subsequent to disqualification by meeting the minimum standards before reaching their maximum time frame. It is the student's responsibility to notify the Financial Aid Office of a reinstatement. Once a student is reinstated they must come into the office and fill out a revision request form to be packaged for Financial Aid.
- Students must show that they are keeping pace with the requirements of their academic goal within the maximum time frame. First-year students are deemed to be meeting pace if they maintain good standing or warning status. Second-year students are deemed to be meeting pace if they show that at least 50% of their degree requirements are met (if they have 50-74 units attempted) OR at least 75% of their degree requirements are met (if they have 75-99 units attemped) OR have met with a counselor and are working on a "locked" educational plan. Students who do not establish pace will have a federal financial aid hold for the remainder of the academic year.
|Beginning with the Summer Term 2010, satisfactory progress will be determined districtwide, including all work attempted and completed at both De Anza and Foothill Colleges.