IPBT Program Review Timeline for Spring Quarter 2013

Friday	March 22, 2013	No meeting.   Program review document and instruction will be distributed through email by division deans to department chairs/leads.
Tuesday	March 26, 2013	Finals Week - No Meeting. Program Review Help Shops will be held every Wednesday from 3:30 to 4:30 and Thursday's from 10:00 to 11:00 am during spring quarter. For individual dept/prog training please email papemary@fhda.edu
Tuesday	April 9, 2013	No Meeting - First week of the quarter.
Tuesday	April 16, 2013	4:00 to 5:00 pm - Program Review Teams will be established.
Tuesday	April 23, 2013	4:00 to 5:00 pm - Program Review Teams will begin reviewing the PR documents that were submitted Spring Quarter 2012.
Tuesday	April 30, 2013	4:00 to 5:00 pm - Program Review Teams will continue reviewing the PR documents submitted Spring Quarter 2012.
Tuesday	May 7, 2013	No formal meeting on this date. However, this date and time can be used for division teams to meet (if needed). Program Review Documents Are Due by 12:00 noon to Div Deans.
Monday	May 13, 2013	Program Review Documents are due to Olga "from Div Deans" by 12:00 noon "at the latest" with the Deans Summary.
Tuesday	May 14, 2013	3:30 to 5:00 pm - IPBT Teams will begin reviewing program review documents "as a team" and will establish questions to be answered during division presentations.
Tuesday	May 21, 2013	3:30 to 5:00 pm - IPBT Teams will continue reviewing program review documents and will establish questions to be answered during division presentations.
Tuesday	May 28, 2013	3:30 to 5:00 pm - IPBT Teams will continue reviewing program review documents and will establish questions to be answered during division presentations.
Wednesday	May 29, 2013	Questions to individual divisions/programs are due to Christina and Olga by 12:00 noon
Thursday	May 30, 2013	Questions will be posted to IPBT Website by 5:00 pm
Tuesday	June 4, 2013	3:30 to 5:00 pm - IPBT Members will review/discuss program review presentation process.
Tuesday	June 11, 2013	1:00 to 5:00 pm - 1st day of program review presentations by divisions (only if needed at the request of a division).
Thur & Fri	June 13th & 14st	9:00 to 5:00 pm - Second and third day of program review presentations by divisions.
Tuesday	June 18, 2013	IPBT Members will review/discuss program review presentations.
Tuesday	June 25, 2013	Program review discussion will continue and planning for Fall 2013 will be discussed.

 

IPBT Timeline for Spring Quarter 2012

Instructional Program Planning Meetings Calendar

Outcomes: Proposals for Reduction of Instructional Programs for the 2013-2014

DAY	DATE	PLAN/EXPECTED OUTCOME
Sunday	March 11, 2012	APRU template available to College
Thursday	April 12, 2012	APRU/Trac Dat Trainings
Friday	April 27, 2012	Convocation Day
Tuesday	May 1, 2012	APRU uploads to Trac Dat due
Friday	May 4, 2012	Final Dean’s Summaries Due
Tuesday	May 8, 2012	APRU's Available For Public Viewing on IPBT Website. In addition, IPBT Members will begin reviewing divisional APRU's.
Wednesday	May 9, 2012	Proposed Day and Time for Division/Department Presentations will be Scheduled on Meeting Maker. Deans will respond to meeting maker invitation by 5:00 pm to confirm or reject the proposed time.
Thursday	May 10, 2012	Finalized Schedule for Division/Department Presentations will be confirmed on Meeting Maker and will be posted to the IPBT Website. In addition, Division Deans will distribute the finalized Presentation Schedule to their respective departments so that individuals can begin making arrangements to be present at the IPBT presentations.
Tuesday	May 15, 2012	IPBT members will continue reviewing divisional APRU's and will begin to formulate questions for specific divisions and/or departments to respond to.
Tuesday	May 22, 2012	IPBT members will meet to finalize questions for individual divisions and/or departments
Wednesday	May 23, 2012	Finalized questions from IPBT members are due by 12:00 noon to Coleen & Christina
Thursday	May 24, 2012	Questions posted to the IPBT website and delivered to Division Deans for distribution to appropriate departments.
Tuesday	May 29, 2012	Division Presentation to IPBT Committee (3:15 PM to 5:00 PM)
Wednesday	May 30, 2012	Division Presentation to IPBT Committee (8:30 PM to 5:00 PM)
Monday	June 4, 2012	IPBT Deliberations and follow-up Presentation (if needed) (from 9:00 AM to 2:00 PM)
Tuesday	June 5, 2012	Joint PBT Meeting
Tuesday	June 12, 2012	IPBT will have Final Deliberations and Make Recommendation for Proposed Budget Reductions that should be list on the Voting Sheet to be used by IPBT Members.
Thursday	June 14, 2012	Finalized Ranking Sheets With Proposed Reductions To Consider Will Be Delivered by 5:00 pm to IPBT Voting Members.
Monday	June 18, 2012	Finalized Ranking Sheets Are Due by 1:00 pm from individual IPBT Members.
Tuesday	June 19, 2012	IPBT Committee received Final Voting Results and will Determine if Additional Follow-Up is Required Over the Summer.
Green	Items in Green denote "Action Required" by IPBT Members
Blue	Items in Blue denote "Action Required" by Instructional Deans
Red	Items in Red denote "Action Required" by both IPBT Members & Deans

 

 

 

IPBT Timeline for Fall Quarter 2011

 

Frequency: Every Tuesday unless otherwise noted

Time: 4:00 pm - 5:00 pm

Place:  Administration Building Conference Room 109

 

The Instructional Planning and Budget Team meet during Fall, Winter and Spring Quarters

Tuesday	October 11, 2011	Review Of Division & Department Reduction Plans & Review Of Calendar For Fall 2011
Tuesday	October 18, 2011	List of Faculty Positions Considered for Hire in 12-13 With Justifications For Each Will Be Available.  Continue Review Of Division And Department Reduction Plans.
Tuesday	October 25, 2011	Meeting With Division/Department Representatives To Review Faculty Justifications And Ask Questions
Friday	October 28, 2011	Prioritized Ranking Of Faculty Positions Due To Christina By: 4:30 pm.
Tuesday	November 1, 2011	IPBT Will Be Given The Prioritized List Of Positions To Be Recommended To College Council for 12-13
Tuesday	November 8, 2011	Discussion Of Criteria To Be Used For Recommendations Of Reduction Or Discontinuation Of Programs/Departments
Tuesday	November 15, 2011	IPBT Sub-Teams Report Out On Their Findings
Tuesday	November 17, 2011	1:00 to 5:00 pm - Meet With Division/Department Representatives To Go Over Reduction Plans And Recommendations.
Friday	November 18, 2011	Continue To Meet With Division/Department Representatives To Go Over Reduction Plans And Recommendations.
Tuesday	November 22, 2011	Joint PBT Meeting To Share Information And Consider Consequences of Possible Recommendations To College Council.
Tuesday	November 29, 2011	Deliberation about proposals: Determine a list of programs under serious consideration for discontinuance. Reduction, restructuring/suspension recommendations discussed.
Friday	December 2, 2011	Mini-viability team meeting: Descipline faculty from each program shown justifications for IPBT recommendations. Dialogue between faculty and viability team to discuss impact of potential impact on students and college.
Monday	December 5, 2011	Academic Senate informed: Present report about the dialogue between faculty and viability team in regards to the impact of the recommendations on students and college and discussion.
Tuesday	December 6, 2011	Viability team reports back to IPBT Hiring list: Incorporate feedback from viability and academic senate meetings. Finalization of IPBT recommendation list. Final hiring list is formulated.
Thursday	December 8, 2011	College Council: IPBT Co-Chairs present justifications for reductions and discussion. IPBT Co-Chairs present Hiring List of confirmation.

 

Meeting Dates 2009-2010

April 6 --4:00 - 5:00 PM

April 13 --4:00 - 5:00 PM

April 20 --4:00 - 5:00 PM

April 27 --4:00 - 5:00 PM

May 4 --4:00 - 5:00 PM

May 11 --4:00 - 5:00 PM

May 18 --4:00 - 5:00 PM

May 25 --4:00 - 5:00 PM

June 1 --4:00 - 5:00 PM

June 8 --4:00 - 5:00 PM

June 15 --4:00 - 5:00 PM

June 22 --4:00 - 5:00 PM