CAMPUS CENTER PATIO and MAIN QUAD USE POLICY
The Main Quad and Campus Center Patio are hubs of campus life and student interaction. When unscheduled, these areas are to be made available to recognized student and staff organizations at no cost. The exception to “no cost” is the need or request for special equipment and/or staffing. With this in mind, it should be remembered that the Campus Center operates as an enterprise, offering many services to the college and the community, with limited resources. Activities cannot interfere with the business operation of the Campus Center, including the use of rooms by students, staff and community groups; the business operation of Dining Services, including the sale, preparation and consumption of food; or the administration of the various services in the Campus Center such as Office of College Life, EOPS, Health Services and Police Department.
The Main Quad is the area between the Administration Building on the south and the Campus Center Patio fencing on the north. The west boundary for the Main Quad is the elevated landing just outside of the doors to the Library, while the east boundary is the first set of steps leading down to the L Quad including the landing. The Campus Center Patio is the area outside of the west end of the Campus Center that is enclosed by fencing and has tables, chairs and a stage. DASB and ICC/Clubs wishing to use one or both areas should submit a request through the Office of College Life.
Faculty, staff, and organizations other than student clubs that wish to use the Main Quad should submit A Special Event Facilities Request Form to the Campus Facilities Rental Coordinator. The Special Event Facilities Request Form can be obtained from the Campus Facilities Rental Coordinator office located in the Administration Building. The Campus Facilities Rental Coordinator will review the application and coordinate with the Office of College Life to ensure that there are no conflicting events scheduled in the Campus Center Patio.
Procedure to Reserve Campus Center Patio and Main Quad
Students wishing to reserve the Campus Center Patio or Main Quad for an activity must complete a Special Event Facility Request Form at least 10 days prior to the event and submit it to the Dean of Student Development or their representative for approval. The request form must also be reviewed and signed by the Campus Center Director for use of the Campus Center Patio and by the Campus Facilities Rental Coordinator for the Main Quad. The Special Event Facility Request Form may be obtained from the Office of College Life.
Rules for Patio and Main Quad Use
Exceptions to the above rules may be requested in writing from the Dean Student Development or her/his designee who will call a meeting with the DASB and/or ICC representatives and the Campus Center Director or Campus Facilities Rental Coordinator to discuss the request and make a determination.
Charges for Campus Center Patio and Main Quad Use
Generally there will be no charge assessed to student groups and organizations for the use of the Campus Center Patio or Main Quad. Charges may be incurred, however, for request requiring special staffing, or the rental of furniture and/or equipment. If there will be charges associated with an event the Campus Center Director and/or Campus Facilities Rental Coordinator will identify these charges during the planning process for the event. In some cases, charges may be assessed after the event to cover unanticipated expenses. If it is necessary to levy charges for unanticipated expenses the Campus Center Director and/or Campus Facilities Rental Coordinator will provide the group with an itemized bill for the charges.
*Signage will be allowed to the extent that the sign advertises the event or the name of the sponsoring organization. Event organizers are responsible for removing all signage immediately following the event. If signage is not removed a fee for one hour of a Grounds/Custodial staff persons time will be charged to the event’s organizers to cover the cost to remove signage. Leafleting of dining services customers at tables will not be allowed.
Campus Center Advisory Board
Contact: Paula Joseph