Visual and Performing Arts Center Front View

Visual & Performing Arts Center Rental

Rental Procedures and Policies
for Community Groups and Organizations

Are you a De Anza College group or organization? Please go to the Rental Policies for De Anza College Groups and Organizations.

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De Anza College is one of two colleges that make up the Foothill-De Anza Community College District.  The mission of De Anza College is to challenge students of every background to develop intellect, character and abilities to achieve their educational goals, and to serve their community in a diverse and changing world.  To accomplish this mission, De Anza College provides a quality teaching and learning environment and sound educational programs and services, accessible and responsive to the needs and interest of the people of our community.

De Anza College celebrates the diversity of its student body and the communities from which they are drawn.   One of the ways De Anza attempts to respond to the needs and interest of our community is by making our facilities available for use by various community groups and organizations

Pursuant to Foothill-De Anza Community College District Board Policy 3205, the use of college facilities by outside groups shall not interfere with, infringe on or impede college instruction, programs or activities.  Use will be for short-term and temporary needs. No possessory interest is intended by any permitted use of a college facility.  No use shall be permitted under the authorization of this policy that constitutes a monopoly for the benefit of any person or organization. Education Code 82542 authorizes the use and fees for the use of college facilities by outside groups.

VPAC is available first as a classroom and instructional activities space. The facility is available to community groups under the following conditions:

  • On Fridays and weekends when the facility is not in use for classes, instructional activities or other College events or activities.
  • Facility has not been rented to another group.

Organizations and community groups will not be allowed to use the facility if:

  • the requesting group has an outstanding bill for the use of a District facility;
  • the requesting group has damaged or misused District property or equipment;
  • the requesting group wishes to use the facility to slander or discriminate against another group (ethnic, religious, gender, etc.);
  • the requesting group wishes to use the facility for any illegal purpose;    


  • the organization or group cannot provide insurance to cover the event.
Steps for renting the VPAC are as follows:
Step 1 — Review the VPAC Rental Policies
  • Contact the Facilities Rental Coordinator at or 408.864.8333 to confirm a date and time for the event.  Discuss the type of event and requirements for the event.  Arrange a walkthrough if you would like to tour the facility.
Step 2 — Confirm Date Availability and Discuss Event
  • Contact the Facilities Rental Coordinator at or 408.864.8333 to confirm a date and time for the event.  Discuss the type of event and requirements for the event.  Arrange a walkthrough if you would like to tour the facility.
Step 3 — Complete Rental Application
Step 4 — Submit the Following Documentation
  • $50 Deposit/Application Fee (indicate whether you are paying by check or credit card so correct deposit slip can be emailed)
  • Certificate of Liablity (insurance coverage required)
  • 501(c)3 Non-Profit Eligability Form (if applicable)
Step 5 — Await Final Invoice
  • A final invoice will be generate and must be paid TWO WEEKS PRIOR to event at the latest.  The event is subject to cancellation if no payment is received by then.

The VPAC theater is rented by the hour with a minimum of 4 hours per event.  All rentals include an audio technician, lighting technician, video technician/stage hand, and stage manager within the rental price.  The current rates and fees are as follows:

  • $430/hr for Facility Rental and Tech ($340/hr non-profit)
  • $296 Custodial Clean-Up Fee per Event Days
  • Parking facilities may be rented through the Campus Police Events Parking Coordinator.
  • The area behind the theatre is for loading/unloading only.
  • Parking regulations are enforced seven days a week.
  • Parking is permitted in marked spaces in “Student” lots only.
  • $3 Daily Permits are required seven days per week.
  • The Auditorium Manager and all technicians will be supplied by the College and paid for by the renter.
  • At no time may VPAC be filled over capacity. The capacity of the VPAC auditorium is 400.
  • All VPAC renters are responsible for the actions, behavior, and any damages caused by their guests/attendees during the use of the facility.  (VPAC personnel reserve the right to have removed from the premises any person behaving in an unlawful, dangerous, or objectionable manner.)
  • No fire or burning of materials is allowed in the theatre or on campus. This includes    candles, incense, lamps, and pyrotechnics etc.
  • Neither equipment nor people may obstruct doors, hallways, and aisles at any time during use of facility.
  • No animals other than service animals are allowed in the building or on campus.
  • For safety and security, only members of the cast and crew are allowed backstage.
  • The renter will provide personnel to prevent unauthorized entrance backstage.
  • The renter may not attach anything to the walls of the theatre, exterior or interior, or on any walls on campus.  All signs posted must be on stands.
  • De Anza is a smoke-free campus. Smoking is only allowed in designated areas.
  • All theatre equipment must be operated by designated De Anza College technical crew members.
  • VPAC is not responsible for providing scenery, props, or furniture. 
  • The renter or the renter’s personnel are not allowed in the projection booth, except with permission from the Auditorium Manager.
  • A $296.00 mandatory cleaning fee will be charged per day for each event. This cleaning will take place after the event and will include cleaning and stocking of bathrooms, vacuuming, emptying of trash, etc.
  • The renter will be charged an additional $74/hour if the event takes longer than four hours to clean.
  • The renter must place all trash in receptacles or trash bags.
  • All equipment used must be replaced and the premises left in a neat and ordered fashion.
  • Food and beverages are allowed only in the VPAC lobby and Green Room. Food and beverages are not allowed in the auditorium. Performers and crew may bring food to the Green Room provided that at the end of the event it is properly disposed.
  • A licensed food provider who possesses a current Santa Clara County business and  catering license must provide all food and beverage, by law.  De Anza College Dining Services offers catering and can be contacted at    
  • If a renter chooses to use the services of an outside catering service, they must be approved by the Director of the De Anza College Dining Services.
  • An open flame is not permitted on campus. No food may be prepared on campus. Food may be reheated in approved containers and served.
  • Alcohol or alcoholic beverages are not permitted on campus without a permit from the ABC.
  • The Box Office may be used for the sale of tickets.
  • Renters are to provide their own ushers/ticket sellers and takers.


We reserve the right to amend these policies as necessary without advance notice.

Visual & Performing ArTS Center Rentals

Contact: Christian Winn

Building: Administration
Office: 408.864.8333
Cell Phone:
Fax: 408.864.5454


Last Updated: 3/6/18