DISH

Disability Information Student Handbook

Special Education Is Now Disability Support Programs & Services

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Section Two: Using Disability Services and Accommodations
General Accommodations

Alternate Media Services

Alternate media are textbooks, instructional materials, and other printed materials that have been converted for use by students who have print impairments and cannot access information through traditional print materials.

Learning access technology along with methods for effectively accessing alternate media is integral to becoming a successful student with a print impairment.  At De Anza, the alternate media process is intended to assist the student to understand the technology and the format(s) most effective for the individual before books are requested.

In the classroom, this may include textbooks, handouts and exams. Other college materials, such as the class schedule, publicity materials, or program brochures will be made available in these alternate formats, on request. 

Alternate media formats available include:

Audio Format

  • De Anza has an institutional membership with Recording for the Blind and Dyslexic (RFBD) to permit the college to borrow audio books and provide them on a loan basis to eligible students.
  • Books may also be scanned and stored on audio files for use on computer, MP3 players, IPODs or other digital media devices.
  • The Alternate Media Specialist maintains a number of types of Daisy (Digital Accessible Information Standard) players for use with RFBD materials.  Students may borrow these for a time limited period for evaluation.  If unfamiliar with their use, the Specialist can assist in learning to operate a Daisy player.

E-Text

  • Materials to be scanned and placed on  e-text formats, including
    • MP3 audio file
    • Kurzweil audio file
    • Daisy audio file
    • PDF files
    • Word files
    • Braille translation
    • Others, as requested
  • Materials may be ordered directly from publishers or other E-text sources.
  • Kurzweil 1000/3000 stations are located in labs across campus to enable students to directly scan, store, read and display or print scanned materials themselves.  The Computer Access Lab (CAL) web site lists specific locations at www.deanza.edu/cal/resources.

Braille and Tactile Graphic Materials

  • Braille translation of texts, classroom or other college materials can be directed to the alternate media specialist.
  • Tactile Graphics are produced on raised line technology

Print Enlargement

  • by photocopying, or printed from E-text or other electronic file
  • on  closed circuit television enlargers (CCTV) located in the CAL lab and the Learning Center

Learning access technology along with methods for effectively accessing and using alternate media is integral to becoming a successful student with a print impairment.  At De Anza, the alternate media process is intended to assist the student to understand the technology and the format(s) most effective for the individual before books are requested.

Students are also encouraged to independently access print materials, when possible. In order to use this equipment, students need to have received training available through the Computer Access Lab, or demonstrate to Assistive Technology staff that they are qualified to do so.

Equipment has been placed in various locations on campus.

Kurzweil 1000/3000 stations are located in labs across campus to enable students to directly scan, store, read and display or print scanned materials themselves.  The Computer Access Lab (CAL) site lists specific locations at www.deanza.edu/cal/resources.

If you need materials converted for you, the Alternate Media Specialist handles requests for alternate media and will consult with you, your counselor/advisor and your access technology instructor to select the alternate format that is most effective for your needs.  Alternate media may be produced on campus or is obtained from other sources, such as publisher e-text, electronic repositories on the Internet and other colleges and universities.  If obtained from off-campus sources, students will not need to provide the book to the alternate media specialist.

Steps to obtain Alternate Media materials:

For all requests, see your DSS counselor/EDC first for an Alternate Media Authorization Form. This is required once per quarter prior to your requesting materials in alternate media format

  1. Meet with your counselor/advisor to complete an Authorization Form and have it signed.  This is required each quarter you request alternate media.
  2. Take the completed Authorization Form to the CAL lab.  The access technology faculty will sign off on the Authorization Form and specify appropriate formats.   If necessary, they will introduce students to available formats.
  3. Submit completed Alternate Media Authorization Form to the Alternate Media Specialist. 
  4. Submit requests to the Alt Media Speciaist for textbooks or materials for the quarter, using the procedures for each listed below.
  5. Pick up and return alternative media materials at the Reception Desk in Disability Support Services, SCS Building..
To request a required textbook:
  • Turn in your completed signed Alternate Media Authorization Form FIRST.

  • Complete an Alternate Media Request Form, either
    • On-line (fillable PDF) and email it to the Alternate Media Specialist OR
    • Fill out a print copy (available on-line or in DSS/EDC offices) and submit it to the Specialist in Disability Support Services Office.
  • In order to complete the form you will need complete book information, including
    • title,
    • author(s),
    • edition number
    • ISBN numbers.
    • To get this information:
      • Contact the Bookstore directly and explain that you need the information for alternate media
      • Use the Bookstore website
      • Contact the instructor directly or through the Division Office
      • Consult with your DSS counselor/EDC adviser for assistance.
  • Submit the completed form to the Alternate Media Specialist by
    • E-mail as an attachment
    • Drop it at the Alternate Media Specialist's office in DSS

IMPORTANT NOTES:

  • Begin the process as soon as you register for classes.Adequate time is required to research sources for obtaining textbooks, for production on campus, or for obtaining media from off-campus sources.
  • Large print texts are expensive and limited in availability, bulky to handle, difficult to carry, and expensive.  More flexible solutions include:
    • reading the book on a computer,
    • using a Closed Circuit Television (CCTV)
    • listening to the text on a digital music player, such as an Ipod.
To request class handouts:
  • Ask your instructor to provide them directly to you on disk, or request that he/she print a large print copy for you.
  • If the instructor is not able to do so, submit materials with an Alternate Media Request Form. If necessary, the Alternate Media specialist will coordinate with the instructor to obtain materials.
  • It is preferable to provide all the handouts for the entire quarter together as early as possible.
To request supplemental course materials:
  • Specify materials required to complete course requirements on the Alternate Media Request Form.
  • Provide form and materials to the Alternate Media Speciallist who will either accept the project or suggest alternative materials for your use, with your instructor’s approval.
To request exams:
  • See your counselor/advisor for a Test Accommodation Verification Form (TAV).
  • Follow the policy and procedures for test accommodations.
  • The Testing Proctor will arrange for conversion of the test into alternate media with the Alternate Media Specialist after you have made your testing appointment.
  • It is best to coordinate testing appointments and materials for the entire quarter, if possible.

Steps to Obtain General College Materials in Alternate Media:

  1. Ask the college staff member if material is available in electronic format, on the Web, or in alternate media already in the college office.
  2. If not, obtain a print version of the requested materials, if an electronic version is not available.
  3. Deliver materials and Alternate Media Request Form to the Alternate Media Specialist.
  4. If you need assistance, you may request that the Alternate Media Specialist contact the College department to consult on providing the alternate media.

Alternate Media Services Policies

Student Responsibilities
 
  • Students are required to purchase any textbook that De Anza staff convert to an alternate format.  Proof of purchase is required and may be verified to obtain a publisher’s e-text copy or for alternate media production of any materials which the college requires students to buy.
  • Students must sign off that they will not duplicate or share alternate media.  The student may not copy or reproduce any alternate media provided by the Disability Support Programs and Services Division, nor allow anyone else to do so.
    • Electronic files are copyrighted and may not be reproduced or distributed in a format other than that specifically provided for use by student with a disability.
    • Any further reproduction or use is strictly prohibited and is a violation of  copyright law.
    • Misuse of alternate media may result in disciplinary action.
  • Students will be provided with one alternate format for each material required. Multiple formats may be provided as an exception on recommendation by the access technology instructor, typically for the purpose or evaluating or learning appropriate access technology.
  • Daisy CD books and players are loaned to students.
    • Daisy CD books are loaned for one quarter.
    • They must be returned by the last day of final exams unless other arrangements have been made with the Alternate Media Specialist.
    • Daisy CD players may be borrowed on a short-term loan basis.  Students are expected to purchase their own player in most circumstances.
  • Test accommodation services that include alternative media must be arranged with the test proctor one week ahead of the exam date, or by the final exam deadline, unless an exception is made through your counselor/adviser.
  • Students must submit requests and materials in a timely manner.
    • Delivery dates are determined on a case by case basis.  Upon review of material to be formatted and converted, the student will be notified of the projected completion date.
    • Time required is determined by
      • the original source material format,
      • the conversion process,
      • the scope of the project,
      • the alternate media priority system.
Alternate Media Materials and Production Policies
  • Alternate Media production will normally follow this priority order:
    • examination material
    • required text books
    • class handouts
    • required  supplemental course materials
    • general college materials
  • Delivery dates are determined on a case by case basis.
    • Upon review of material to be formatted and converted, the student will be notified of the projected completion date.
    • Time required is determined by
      • the original source material format,
      • the conversion process,
      • the scope of the project,
      • the alternate media priority system.
  • The college produces only those materials which are directly related to instruction, or required to provide access to college public information.
  • Large print materials will be enlarged twice original size, unless otherwise specified.
  • Preference is given to the format specified by the student. The Alternate Media Specialist may consult with the student, the counselor/advisor and or assistive technology staff to determine and recommend the specific media format.
  • Proof of purchase is required to obtain a publisher’s e-text copy or for alternate media production of any materials which the college requires students to buy.
  • Books to be scanned have their bindings removed.
    • The unbound book, and the alternate format are returned to the student.
    • The student may have the book rebound in a spiral binding at their own expense.  Cost is typically about $5.00.
    • If less than 50 pages are to be scanned, a student can make a special request not to remove the binding.
    • Books that are the property of an instructor and loaned to DSS for scanning will be rebound at program expense.
  • An entire book  is scanned unless otherwise specified.
    • If only a portion of the book is to be scanned, the student must submit a list of the pages required.
    • The additional hand-processing involved in scanning only portions of a book may delay the delivery of the alternate media.

Steps to Obtain Textbooks Read Aloud:

  1. De Anza has an institutional membership with Recording for the Blind and Dyslexic (RFBD) for students who do not have their own membership.
  2. Book orders may require 6 weeks or more, so start the ordering process as soon as you register for classes.
  3. Obtain book information from the De Anza website, Bookstore, or instructor provide the following book information
    • title
    • author
    • edition no.
    • publication date
    • ISBN no.
  4. Fill out and submit an Alternate Media Request Form, available from DSS or EDC or on-line at www.deanza.edu/dss or www.deanza.edu/edc.
  5. You may check for availability the RFBD website (www.rfbd.org) and obtain the shelf number or ask that the Alternate Media Specialist do so for you.
  6. When your Daisy CD book arrives, it may be picked up in the DSS office in the SCS Building.
  7. If the book is not available on Daisy CD, you will be advised of options by the Alt Media Specialist.
Policy
  • Daisy CD books are loaned for one quarter only.
  • Daisy CD must be returned by the last day of final exams unless other arrangements have been made with the Alternate Media Specialist.

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Last Updated: 10/13/10