Toolbox Review

Training Materials

• Basic User/Approver Guide
• Quick Reference Guide
• Best Practices at De Anza
• Also see links in outline for support web pages and videos provide on the OmniUpdate Help Center

OmniUpdate Support

• Contact the Web Team at webteam@deanza.edu. Do not contact OmniUpdate Support directly.

Training Outline

1. Functional Templates Overview
2. Getting Started - Logging In
   
3. omni.deanza.edu vs. www.deanza.edu
4. OU Campus Interface - 3 Views
• WYSIWYB Page Editor Toolbar View - Login > Button Selection
• Page Actions Toolbar - Split View >  Publish, Properties and Check Links
• Full Page Directory View - CLICK Content Tab > Need for Create New Page
5. Editable Page Area Buttons - Page (green) vs. Global (orange)
6. WYSIWYG Editor Toolbar - Complete description of tools
   Tutorials
   
   • How to insert, edit, and remove links (for linking to other pages and websites)
   • Inserting Anchors (for linking to sections within a single page)
   • How to insert an image
   • Image Editor Tutorial
   • How to create and edit tables
7. Page Actions Toolbar
   
   • Publish
   • Edit
   • Modifying page properties
   • Preview
   • Check for broken links
   • Revert to previously published - Version archive
   • Back up
8. Full DirectoryView - Click Content Tab for full list of all page files and folders
   
   • Recycle and Restore
   • New (Use to Create New Page)
   • Upload
   • Image Editor Production Tutorial
   • Staging vs. Production
9. Page Check In and Check Out - Turn on and turn off the light bulb
10. Create a New Page and Folder - Content (Pages) Tab > +New (must be in Editable Web Pages Full View)
    
    • Template selection
      
11. Saving (Preview) vs. Publishing (Review in new window)
12. Using the Editor Tool Bar
    • Save often
    • Copying and Inserting Text from other Web pages or Word
    • Heading styles
    • Creating and Modifying Links
    • Uploading and Inserting Images
    • Creating and Modifying Tables
13. Uploading Documents for Sharing - Content (Pages) Tab > Upload (must be in Editable Web Pages Full View) Download PDF Sample
14. Quick Edit
15. Logging Out - Check pages back in first (turn off the light)
16. Best Practices
    • Image Sizing - Optimize image using before upload or after using OmniUpdate Image editor
    • Document Preparation - Convert to PDF
    • File naming - use lowercase, hypens or underscores (NO spaces!)  and include extension (eg.  .html, .pdf, .ppt, .doc, .jpg, .gif)
17. Online User Guide at www.deanza.edu/webguide/omniupdate/user-guide/
18. Email the Web Team at webteam@saturn.deanza.edu when ready to go LIVE if your site is still in omni.deanza.edu only
19. Open Lab - Check for times at www.deanza.edu/webguide/omniupdate/users.html

Resource Links for Workshop

• PDF Download for Upload: http://www.deanza.edu/studentdevelopment/psychservices.html
• Images Download: http://www.deanza.edu/califhistory/tasteofhistory.html
• Copy and Paste Example: http://www.deanza.edu/staffdev/conferences/ace_guidelines.html